CubbyFront

The inspection report pack

When a licensing visit is coming, download one PDF made from your live records: the roster, immunization dates, incidents with parent acknowledgments, intake packet status, and each room's ratio check right now.

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On the Center and Academy plans.

A page of the inspection report pack for the demo center: an Immunizations table with each child's vaccine, dose, dates and a status of Current, Expiring or EXPIRED, then Incidents (last 12 months) with Theo Rivera's scraped knee, acknowledged by Dana Rivera.
Part of a page of the pack, from the sandbox's demo center.

How it works

  1. Who and where

    Your center's address, license number and licensed capacity, and when the pack was made and by whom.

  2. Ratios right now

    Each room's children checked in, teachers assigned and a status, checked against your own bands or the ratio presets for TX, CA, FL, NY and OH (under review). Teachers are counted from their classroom assignment, not a clock-in. Until someone at your center has confirmed the numbers, the pack says so instead of giving a verdict.

  3. The roster

    Every enrolled child with date of birth, classroom, enrollment date, guardians, and whether their intake packet is signed, unsigned or not sent.

  4. Immunizations

    Each record with dose, date given, expiry and a status: current, expiring within 30 days, or expired. Children with no records are listed by name.

  5. Incidents

    Reports from the last 12 months, with what was done and who acknowledged each one, and when.

  6. Made when you ask for it

    The pack is built at the moment you download it, from what's in CubbyFront then. If a director added any of today's check-ins or check-outs afterwards, the pack says how many, so they read as corrections rather than as records made at the time.

What the pack doesn't cover

Not in CubbyFront yet: staff files, drill logs, medication logs. Keep your binder for these.

Try it yourself

In the sandbox, open Settings → Export and download the inspection pack.

Open the sandbox

Questions

Does the pack cover every record a licensing visit can ask for?
No. It covers the records listed above. Staff files, drill logs and medication logs aren't in CubbyFront yet, so keep your binder for those. Your state's rules decide what a visit asks for.
How current is it?
It's made when you download it, from what's in CubbyFront at that moment.
Which plans include it?
The Center and Academy plans.
Can I print it?
Yes. It's a PDF on US Letter, ready to print or to show on a screen.

More of what it does

Aids based on rules we've reviewed. Your state's rules govern.